> ## Documentation Index > Fetch the complete documentation index at: https://docs.hitpayapp.com/llms.txt > Use this file to discover all available pages before exploring further. # Philippines > Required documents and verification process for businesses in the Philippines ## Verifying a Philippines-Registered Business Businesses registered in the Philippines can verify their HitPay account by completing both identity and document verification steps. ## Verification Process ### Identity Verification The **account representative** must complete: * **ID verification** * A **selfie submission** for facial match > [!TIP] > > This step takes place after you’ve set up your bank account. ### Document Verification You’ll need to submit the following: * **Registration document**: * DTI Registration (for sole proprietors) * SEC Registration Certificate (for corporations and partnerships) * **Ownership information**: * Articles of Incorporation or GIS (for corporations) * Articles of Partnership (for partnerships) * **BIR Requirements**: * BIR Certificate of Registration (Form 2303) * Business bank account proof (e.g. passbook, bank certificate, statement, or screenshot) * Sworn Declaration (if applicable) If the account representative is **not listed** in the SEC registration: * A signed **Letter of Authorisation (LOA)** from the company secretary or director * **Identification documents** for: * The account representative * The person signing the LOA > [!NOTE] > > Additional documents may be requested by our Compliance team based on your > business type. #### Common Additional Requirements * **Complex ownership structures** → Provide Beneficial Ownership Structure * **Multiple shareholders/partners** → Submit ID of owners with 25%+ ownership * **Regulated industries** → Submit licenses, such as: * Department of Tourism (DOT) accreditation * NTC Certificate (for telcos) * **No online presence** → Provide physical proof (store photos, tenancy agreement, Mayor's Permit) ## Entity Types and Required Documents | Entity Type | Required Documents | | - | - | | Corporation | SEC Registration Certificate, Articles of Incorporation, GIS, BIR Form 2303, Proof of Business, Corporate Bank Proof | | Partnership | SEC Registration, Articles of Partnership, BIR Form 2303, Proof of Business, Partnership Bank Proof | | Sole Proprietorship | DTI Registration, BIR Form 2303, Proof of Business, Business Bank Proof | | Not-for-Profit | One of: ITR, AFS, PCNC Cert, SEC Mandatory Disclosure Form | | Document Requirements | Details | Corporation | Partnership | Sole-Proprietorship | | - | - | - | - | - | | Government IDs of authorized person and of the owners/incorporators | Clear copy of ID, not cropped and no information removed. Full name is consistent with authorized person and not expiring in the next 3 months. | ✔ | ✔ | ✔ | | SEC Registration Certificate | Document must be active. Legal name consistent with information provided. | ✔ | ✔ | | | Latest General Information Sheet | Full name is consistent with name of merchant. Must have confirmation that document was received by SEC | ✔ | | | | Articles of Incorporation and By-Laws | Primary purpose consistent with industry information provided. Legal name consistent with information provided. | ✔ | | | | For Not-for-Profit, provide one of the following:(a) Latest Income Tax Return (ITR). (b) Latest Audited Financial Statements (AFS) (c) Philippine Council for NGO Certification (d) SEC Mandatory Disclosure Form | ✔ Applicable to Non-stock Corporation / Not-for-Profit Organizations | ✔ | | | | Articles of Partnership | Primary purpose consistent with industry information provided. Legal name consistent with information provided. | | ✔ | | | DTI registration certificate | | | | ✔ | | Proof of Business | Brand logo and storefront Photo of products, invoice for services; Website | ✔ | ✔ | ✔ | | BIR Certificate of Registration (Colored copy of Form 2303) 2 pages | Must be Business TIN for DTI and SEC-registered businesses | ✔ Corporate BIR registration | ✔ Partnership BIR registration | ✔ Business BIR form | | Proof of bank account | Proof of bank account that reflects the account you are using in HitPay, **containing full account name and account number**. Passbook, Online banking screenshot, Bank certificate, Validated deposit slip are acceptable | ✔ Corporate bank account | ✔ Partnership bank account | ✔ Business bank account | > [!TIP] > > Ensure documents are not cropped, names are consistent, and ID documents are > valid for at least 3 months. ## BIR Withholding Tax Regulations ### BIR Business Registration * Register here: [BIR New Business Registration](https://web-services.bir.gov.ph/newbizreg/) ### Overview Under **[Revenue Regulations No. 16-2023](https://bir-cdn.bir.gov.ph/BIR/pdf/RR%2016-2023.pdf)**, as amended, and **[RMC No. 55-2024](https://bir-cdn.bir.gov.ph/BIR/pdf/RMC%20No.%2055-2024%20\(1\).pdf)**, a **0.50% withholding tax** will apply to gross remittances made by digital financial service providers and electronic marketplace operators to sellers/merchants. > [!NOTE] > > The withholding tax rate transitioned from 1% to 0.50%. See **[RMO No. 018-2025](/files/RMO%20No.%20018-2025.pdf)** and **[RMO No. 26-2025 Digest](/files/RMO%20No.%2026-2025%20Digest.pdf)** for details. All HitPay-registered merchants are subject to this 0.50% withholding tax **unless** they qualify for an exemption. ### Exemptions Include: * Non-stock, non-profit organizations exempt from income tax * Entities with annual gross remittances via digital financial service providers **not exceeding PHP 500,000** *** ## Required Documents During Onboarding 1. **BIR Certificate of Registration (Form 2303)** 2. **Business Bank Account** * *Note: As per BIR rules (RMC No. 8-2024), payouts can only be made to business bank accounts — not personal accounts.* 3. **To Assess Tax Exemption Eligibility** * **Sworn Declaration** * Must be notarized, stamped, and verified by your BIR RDO * [Download Sworn Declaration Template](https://drive.google.com/file/d/1zzrG23IvFC0OJ8RpkQMSuGgMbJWGzI9d/view) * **Alternative Documents** *(if applicable)*: * Certification of BMBE registration * Proof of non-profit, tax-exempt status ## Important: If the sworn declaration is **not submitted**, the 0.50% withholding tax will automatically be applied to **your gross sales** starting **October 12, 2024**, regardless of your earnings. *** ## Tax Forms and Reporting Merchants subject to withholding tax will receive **BIR Form 2307** at their registered email within **15 days after the end of each quarter**. ## FAQs > **How do I register a business in the Philippines?** > > Use the following official resources: > > * [DTI Business Registration](https://www.dti.gov.ph/negosyo/business-registration-and-permits/) > * [BNRS Guide](https://bnrs.dti.gov.ph/resources/registration-guide) > * [SEC Registration for Partnerships](https://www.sec.gov.ph/company/primary-registration-2/processing-of-applications-for-partnerships/) > * [Stock Corporations](https://www.sec.gov.ph/company/primary-registration-2/primary-registration-of-stock-corporations/) > * [Non-Stock Corporations](https://www.sec.gov.ph/company/primary-registration-2/primary-registration-of-non-stock-corporations/) > **What are the tax compliance requirements for HitPay merchants?** > > Under BIR [Revenue Regulations No. 16-2023](https://bir-cdn.bir.gov.ph/BIR/pdf/RR%2016-2023.pdf) and [RMC No. 55-2024](https://bir-cdn.bir.gov.ph/BIR/pdf/RMC%20No.%2055-2024%20\(1\).pdf), a 0.50% withholding tax applies to remittances made by digital platforms unless exempt. > > **Exemptions include**: > > * Non-stock, non-profits > > * Merchants earning below PHP 500,000 via digital providers annually > > > [!NOTE] > > > > Submit a notarized, stamped, and BIR-verified **Sworn Declaration** to qualify for exemption. > > If not submitted, 0.50% tax applies to **gross sales** starting **October 12, 2024**. > > > [!TIP] > > > > Withholding tax will be reported quarterly via **BIR Form 2307**, sent to your registered email. 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